OkIP Submission Instructions for Technical and Non-Technical Contributions
Presentation and Publication
All accepted peer-reviewed proposals will be published in the conference proceedings and the conference book of abstracts.
All selected proposals will be published in the conference book of abstracts.
When reading below:
* Is for "will be Peer-reviewed by Reviewers."
** Is for "will be selected by Conference Organizers."
+ Is for a "required field."
Each page is in two-column IEEE format style.
Technical Contributions
(Research & Industry Technical Proposals)
Full Paper*: Accomplished research results (6 pages)
Short Paper*: Work in progress/fresh developments (3 pages)
Abstract/Poster/Journal First*: For peer-review (1 page)
Abstract/Poster**: For selection (1 page)
Non-Technical Contributions
> Educational Contributions
(Student/Recruiter Proposals -Student Poster & Career Fair)
Graduate & Doctoral**: Poster proposal for selection (1 page)
Undergraduate/High School**: Poster proposal for selection (1 page)
Recruiter Booth**: Product/Service & Job offerings (1 page)
> Professional Contributions
(Professional Event Organization -Workshop, Tutorial, Forum & Panel)
Symposium, Workshop, Tutorial & Panel**: Proposal (3 pages)
Executive Forum, Panel & Talk, Technical Tour**: Proposal (1 page)
Keynote Speaker, Guest Speaker**: Description (1 page)
> Exposition Contributions
(Public/Private Participation -Showcase, Exhibition, Sponsoring)
Booth**: Display product and/or service offerings (1 page)
Oral**: Present product and/or service offerings (1 page)
Sponsorship**: Type and nature of event to be supported (1 page)
> Social Contributions
(Social Event Organization - Hotel, Indoor, Outdoor, Virtual)
- Eating**: Breakfast, Lunch, Dinner, Reception... Proposal (1 page)
- Discovering**: Tour, Hiking, Fishing, Walking... Proposal (1 page)
- Entertainment**: Open/Cash Bar, Music, Dance, Party... Proposal (1 page)
How to Submit a Proposal
To submit a proposal, create an account by clicking "Login" in the upper right corner of this webpage and then choosing "If you do not have an Indico account yet, you can create one here."
Once registered and logged in, use the menu entry "Initial Submission" to upload your proposal using the required+ or optional field below the abstract submission form.
Please be sure to read the link "Submission Instructions" at the top of the " Initial Submission" page of the conference and labeled "Please don't forget to read the submission instructions before submitting an abstract". In that link, you will find detailed information on contribution types and page limits.
Title+: Enter the title of your proposal.
Content+: Enter the abstract of your proposal. It should be 150-200 words.
Contribution Type+: Select the type of your contribution: Technical, Professional, Educational, Exposition, and Social as detailed above.
Authors+: List all your co-authors, including selecting a potential speaker or presenter.
Comment: Make an optional comment for the conference organizers.
Attachments:
For Non- Technical, and Selected Technical contribution types
Attachments: For Non- Technical contribution types (Professional, Education, Exposition, and Social) and only option "Abstract/Poster: For selection" of Technical Contribution, use this field to upload your proposal for reviewing and selection by the conference organizers.
For Peer-Reviewed Technical contribution types
For Peer-Reviewed Technical contributions, submit your abstract without any attachment at this point. Allow the conference organizers two to three days to pre-review and approve your abstract before you will be notified and invited by email to upload your paper.
Once your abstract has been accepted, you will have to log in again. You will then find a menu entry called "Paper Peer Reviewing." On the "Paper Peer Reviewing" page, download and use the correct template corresponding to your contribution page limit. Please upload your contribution there.
Track+:
Submitters of Non-Technical contributions are required to select only the track "Non-Technical Contribution."
Submitters of Technical contributions are required to select an appropriate track. A proposal can only be submitted to one track, excluding the "Non-Technical Contribution" track. Carefully consider the track to which you wish to submit your paper - submitting to the wrong track will slow the peer-review process.
Nature of Contribution Type+:
If "Contribution Type," please select the nature of your contribution: Here, you must choose in the list provided the option better representing the nature of your presentation.
Please carefully read Abstract Submission Guidelines before submitting your abstract.
To submit your abstract, click "Submit new abstract" below.
If the "Submit new abstract" button at the bottom does not work, please use a browser other than Internet Explorer.
Once a submission is completed, the submitter, authors, and co-authors will receive a confirmation notification at the email addresses registered on this platform. The submission can be found at the bottom of the "Initial Submission" page of the conference.
How to Make a Change to a Submitted Proposal
To make changes to your submitted abstract:
- Scroll down on this page to find your submitted abstract(s).
- Click on the title of your abstract, which will take you to the detail of your submission.
- To the right of your abstract title, click the Pencil icon (next to "Withdraw").
- Once updates have been made, click the Save button at the bottom of the page.
